Maintenance services for the Delegation of the European Union to Japan “Europa House"
All maintenance and repair services (PPM and reactive) must be performed in person at the EU Delegation facilities in Tokyo, Japan Contractor personnel must physically access the contracting authority's premises at 4-6-28 Minami-Azabu, Minato-ku, Tokyo 106-0047 Japan as necessary for performance of specific contracts Selected candidates must attend an in-person site visit at the Delegation premises in Tokyo at the second (tender) stage of the procedure
I'll search for all selection criteria across the tender documents simultaneously.```json [ { "lot": "Single lot", "criteria": [ { "criteria_title": "5.3.1.a) Legal and Regulatory Capacity – Authorisation to provide the services at the place of performance of the contract", "description": "The candidate shall be authorised to provide the services being subject to this contract at the place of performance of this contract. The relevant certificate must be valid on the date of the deadline for the submission of requests to participate. Before the signature of the contract, the validity of the certificate will be verified again.", "basis_for_assessment": "The criterion is applied and the evidence pertains to: The economic operators who will perform the services, for which the certificates are requested.", "evidence": "General requirements:
1. Certificate of registration in the Commercial and Corporate Registration in accordance with the Companies Act. This certificate is issued by the Legal Affairs Bureau of Japan.
2. Registered Building Environmental Sanitation General Management Business (Registration by the Prefectural Governor) 建築物環境衛生総合管理業(都道府県知事の登録)", "minimum_level_of_capacity": "The candidate shall be authorised to provide the services being subject to this contract at the place of performance of this contract. The relevant certificate must be valid on the date of the deadline for the submission of requests to participate." }, { "criteria_title": "5.3.2.a) Economic and Financial Capacity – Turnover", "description": "The average annual turnover for the last three financial years for which accounts have been closed must be at least JPY 172,000,000.", "basis_for_assessment": "The criterion is applied to: The candidate; In case of joint tender this selection criterion will be applied to the group as a whole. The evidence shall pertain to: At least one economic operator provided that the minimum capacity level is met.", "evidence": "
1. Duly completed table of the "Request to participate form".
2. Profit and loss accounts (Income statement) for the last three financial years for which accounts have been closed.", "minimum_level_of_capacity": "The average annual turnover for the last three financial years for which accounts have been closed must be at least JPY 172,000,000." }, { "criteria_title": "5.3.3.a) Technical and Professional Capacity – Previous contracts", "description": "
1. At least two service contracts managed by the economic operator relevant to building maintenance services, during the last three years preceding the submission deadline.
2. At least one contract listed under
1. having a duration of at least one year. The cumulative value during the last three years preceding the submission deadline of the above mentioned listed contracts must be at least JPY 57,000,000.", "basis_for_assessment": "The criterion is applied to: The candidate. In case of joint tender this selection criterion will be applied to the group as a whole. The evidence pertains to: At least one of the economic operators who will perform the maintenance and repair services.", "evidence": "
1. Duly completed table (list) of the "Request to participate form". The candidate may include in the list any contract implemented at any moment during the last three years preceding the submission deadline. The candidate may include any contract started or completed during that period and any contract ongoing through the whole period.
2. For each contract in the table (list), the candidate must present a client's reference letter relevant to building maintenance services contracts performed during the last three years preceding the submission deadline, specifying whether the services have been carried out in a professional manner in compliance with the contractual terms. Contracts without reference letters shall not be included in the list of the contracts as they will not be accepted. The reference letters provided for the contracts which are not in the list will not be accepted either.", "minimum_level_of_capacity": "
1. At least two service contracts relevant to building maintenance services during the last three years preceding the submission deadline.
2. At least one contract with a duration of at least one year.
3. Cumulative value of listed contracts during the last three years must be at least JPY 57,000,000." }, { "criteria_title": "5.3.3.b) Technical and Professional Capacity – Expertise (Contract Manager)", "description": "The tenderer must employ or have at its disposal, at the deadline of submission of requests to participate a Contract Manager with the following qualifications: At least 5 years' experience in the field of Facilities Management; Spoken and written English at least of B2 level in the Common European Framework of Reference for Languages; Spoken and written Japanese at least of C1 level in the Common European Framework of Reference for Languages.", "basis_for_assessment": "The criterion is applied to: The candidate. In case of joint tender this selection criterion will be applied to the group as a whole. The evidence pertains to: At least one economic operator provided that the minimum capacity level is met.", "evidence": "Curriculum Vitae (CV) indicating the educational qualifications as well as the professional experience. For each person the intended function in the contract shall be indicated.", "minimum_level_of_capacity": "Role: Contract Manager. Requirements: (1) At least 5 years' experience in the field of Facilities Management; (2) Spoken and written English at least of B2 level (CEFR); (3) Spoken and written Japanese at least of C1 level (CEFR). Must be employed or at disposal at the deadline for submission of requests to participate." } ] } ] ```
Published 1 July 2026 · rebuilt nightly from the official notice.