The Agency presently employs staff members as temporary agents and contract agents and considers that it may, on occasion, require legal services from a law firm in relation to its employment conditions, namely the Staff Regulations of officials and the Conditions of Employment of other servants of the European Union (“EU Staff Regulations”), the Protocol (No 7) on the Privileges and Immunities of the European Union , other provisions applicable to staff members but also on other matters which may arise in relation to employment conditions of staff (collectively referred to “EU staff matters”). Staff members have the right to lodge appeals and complaints against administrative decisions taken by the Agency under these Regulations. Staff members may also make appeals to the European Court of Justice or the Ombudsman. The Agency may also require legal services in relation to such appeals, complaints or disputes. In light of the foregoing, the Agency seeks to conclude multiple framework contracts (FWC) for the services of external lawyers who hold particular knowledge in EU staff matters, to predominantly cover the provision of: 1) legal advice in relation to the interpretation and implementation of the provisions of the Staff Regulations of Officials and Conditions of Employment of Other Servants of the European Union (“EU Staff Regulations”); the Protocol (No.7) on the Privileges and Immunities of the European Union; other provisions applicable to staff members; and other matters which may arise in relation to employment conditions of staff (“collectively referred to “EU staff matters”), and 2) pre-litigation and litigation services to represent the Agency before the EU Courts, as well as for the provision of legal advice in pre-litigation and litigation stage in relation to staff cases pursuant to “EU staff matters”. It is emphasised that (a) “pre-litigation services” shall be understood as cases where legal advice is given in the preparation of arbitration or conciliation or judicial proceedings, or where there is tangible indication and high probability that the matter to which the legal services relate will become the subject of arbitration or conciliation or judicial proceedings, and (b) this procurement procedure includes legal representation of the Agency before EU Courts (ECJ) as well as the provision of legal advice in pre-litigation and litigation stage in relation to staff cases. The Agency wishes to award up to a maximum of two suitably qualified and experienced law firms, in priority order, predominantly covering the provision of legal advice but also pre-litigation and litigation services in relation to EU staff matters for an initial period of one year, with three possible renewals, each of twelve months. In the context of this procedure, “Law firm” shall be understood as comprising practising lawyers as individuals and “pre-litigation cases/matters” shall be understood as cases where legal advice is given in the preparation of arbitration or conciliation or judicial proceedings, or where there is tangible indication and high probability that the matter to which the legal services relate will become the subject of arbitration or conciliation or judicial proceedings. The law firm would be required to participate in related meetings, usually by teleconference, and discussions as deemed necessary, assist with the preparation of documents for written procedures and oral hearings and ensure submission by e-curia or other appropriate means, represent the Agency at hearings, advise and draft replies to complaints and other correspondence as required.
Attendance at the European Court of Justice in Luxembourg for oral hearings and representation of the Agency before EU Courts Attendance at the Agency's premises (EMA, Amsterdam, Netherlands) when required Participation in related meetings, usually by teleconference, and discussions as deemed necessary (section 3.1 of the Technical Specifications)
Compliance with applicable environmental, social and labour law obligations established by Union law, national legislation, collective agreements or the international environmental, social and labour conventions listed in Annex X to Directive 2014/24/EU.
The working language of the Agency is English and the contractor must confirm that it will be able to communicate with the Agency in English for seamless implementation and execution of all the services covered within the scope of the contract, including responsibilities resulting from regulatory requirements such as Health and Safety and Data Protection, as well as for the efficient and timely response in respect to contract management.
Processing of personal data in connection with this service must comply with EU data protection legislation and, in particular, Regulation (EU) 2016/679, the (General Data Protection Regulation).
Selection criteria: legal and regulatory capacity – Requirement: All interested economic operators, i.e., all members of a joint tender and any subcontractors for which a declaration on their honour (see Annex III) is required, must have authorisation to perform the contract under national law.
Selection criteria: financial and economic capacity – Requirement: Interested economic operators must be financially feasible and in a stable financial position and have the economic and financial capacity to perform the contract. The annual turnover of the tenderer must be of a minimum value of 64,000.00 euros for each of the last two financial years. In order to be financially feasible, an entity must be able to demonstrate a favourable total score for the following: liquidity, capability to cover its short-term commitments; solvency, capability to cover its medium and long-term commitments; and profitability, generating profits, or at least with self-financing capacity.
Selection criteria: technical and professional capacity – Requirement no. 1 (Individual assessment) – No Conflict of Interest (Operator/Subcontractor): The interested economic operators (including all members in case of joint tenders) and the proposed subcontractors shall not have any conflicting interest or conflict of interest within the meaning of Article II.1 of the draft framework contract (Annex VII), which could affect the performance of the services of the contract. It follows that the tenderer shall not be in any situation that could compromise the impartial and objective performance of the contract with regard to the rendition of the services and/or supplies.
Selection criteria: technical and professional capacity – Requirement no. 2a (Consolidated assessment) – Legal Advice Experience: Relevant experience in solely handling legal advice matters relating to EU Staff Regulations and the Protocol (No 7) on the Privileges and Immunities of the European Union of at least three years with a delivery of services in the last three years.
Selection criteria: technical and professional capacity – Requirement no. 2b (Consolidated assessment) – Pre-litigation and Litigation Experience: Relevant experience in solely handling pre-litigation and litigation services matters relating to EU Staff Regulations and the Protocol (No 7) on the Privileges and Immunities of the European Union of at least three years with a delivery of services in the last three years.
Selection criteria: technical and professional capacity – Requirement no. 2c (Consolidated assessment) – Lawyer Qualifications and Experience: Relevant professional qualifications and experience of a minimum of two lawyers to be assigned to the Agency with a combined minimum of five years' experience (having at least one lawyer meeting the minimum three year requirement set out above) in handling matters relating to EU Staff Regulations and Protocol (No 7) on the Privileges and Immunities of the European Union in relation to the matters in the scope of the tender and who should be registered on the official roll of lawyers in the relevant legal jurisdiction in the EU.
Selection criteria: technical and professional capacity – Requirement no. 2d (Consolidated assessment) – Language Ability: The ability to work in English, at least one of the assigned lawyers must be able to speak and draft in French.
Selection criteria: technical and professional capacity – Requirement no. 2e (Consolidated assessment) – No Conflict of Interest (Assigned Lawyers): The attorneys at law as well as their alternates to be assigned to EMA must not be subject to any professional conflicting interests or conflict of interest within the meaning of Article II.1 of the draft framework contract, which may negatively affect the performance of the services of the contract. It follows that the tenderer shall not be in any situation that could compromise the impartial and objective performance of the contract with regard to the rendition of the legal services. Compliance with the specific rules of conflict of interest regulating the legal profession, including professional ethics rules shall be observed.
Published 1 July 2026 · rebuilt nightly from the official notice.